PA / Administrators support the Regulatory Liaison team and working with external stakeholders, this role will cover a range of administration services.
They will also be adept at all aspects of administration and will also carry out Personal Assistant duties when required. Experience in taking minutes is required for this role.
This role will be part of the wider Business Support team, flexibility and strong team working together with collaboration with the whole company is required to fulfil this role effectively and to the high standard required.
Job Responsibilities
- Provision of agreed administration and personal assistant services to internal customers to agreed standards.
- Provide advice and guidance on issues appropriate to their function.
- Carry out designated work packages to meet standards of safety, cost, time and quality.
- Proactively look to improve the systems in the working area utilising best practice.
- Where appropriate, day to day organisation of business support within business area including, where applicable, guiding and supporting others.
- Organisation of own work with limited reference upwards. Where applicable, anticipate and deal with arising issues according to procedures and laid down parameters, re-route tasks and monitor them.
- Will maintain and develop good contacts with individuals/organisations at all levels internal and external to the Company.
- Where appropriate, may contribute to the formulation of budgetary information and procedures.
- Promoting and monitoring a safe environment/good housekeeping of the working area.
- Where appropriate, train and develop others to appropriate standards.
- Complies with all legislative, regulatory and company procedures and standards e.g. safety, quality, risk, security etc. appropriate to the role.
Knowledge, Skills and Experience
- Previous PA experience
- Experience of minute taking
- Strong communication skills
- Proficient in Microsoft Packages
- Experience of working with External Stakeholders
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Location
Date Posted