As part of this role, you will report to the General Counsel/Company Secretary, and in collaboration with existing members of the team, the Assistant Company Secretary will share responsibility for providing high quality, specialist governance and company secretarial expertise and advice, to the boards, executive and the board/executive committees.
Roles and Responsibilities
- Management of board committee meetings and Executive meetings processes (scheduling, agenda, advice on paper content, communicating meeting outputs and drafting of minutes)
- Management of board meeting may be required
- Effective forward planning of board/executive meetings
- Produce, approve, and keep copies of board committee minutes and decisions
- Co-ordination and completion of statutory filings at Companies House and completion of company books and other records e.g. terms of reference up to date
- Coordinate communications with board members between meetings and oversight of logistics arrangements
- Plan and organise appropriate inductions and training for board members
- Drafting appropriate terms of reference for board and committees and keeping them under regular review
- Work collaboratively with other company secretarial teams
Experience Required
Essential:
- Relevant demonstrable experience of providing executive assistant/secretarial/PA support at Executive level
- Good knowledge of the principles of best practice in governance and how they apply to the public sector
- Awareness of good governance practice as it applies to Public Bodies
- The ability to assemble and communicate complex information and advice, including the ability to draft company secretarial documents
- Relevant experience of Company Secretarial work
- Excellent interpersonal, communication and facilitation skills required to develop and maintain constructive working relationships
- The ability to advise senior staff effectively
- Excellent oral and written communication skills, with the ability to demonstrate experience in writing accurate and concise minutes, reports and briefings
- The ability to organise and chase progress to deliver desired business outcomes and results
- The ability to work independently and to prioritise complex and competing demands
Desired:
- Company Secretarial Qualification or working towards
- Degree (preferred but not essential)
- Providing support at Board level is preferable
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